SANTA MONICA | UHNW | PRIVATE
Are you an exceptional Personal / Executive Assistant looking for your next position in Santa Monica, CA? Would references describe you as discreet and professional? Does the opportunity to travel abroad excite you? If you’re thinking, “This sounds like a great fit!” we would love to hear from you!
Family Syllabus: A globally recognized, high-profile individual based in Santa Monica is seeking an exceptional Personal/Executive Assistant to provide seamless support to both their professional endeavors and their family. The family has three children, ages 7, 5, and 2.
This position is primarily based in Los Angeles, California, with approximately two months of travel and residence in the United Kingdom each year. The ideal candidate is highly organized, resourceful, and thrives in a fast-paced, ever-changing environment. Impeccable discretion, sound judgment, exceptional communication skills, and the ability to anticipate needs before they arise are essential. A proactive, solutions-oriented mindset and a commitment to excellence in every aspect of the role are key to success.
Ideal Candidate: The family is seeking an exceptional, highly organized, and discreet Private Personal Assistant & Executive Assistant to provide comprehensive support to a busy principal. Acting as a trusted right-hand, the successful candidate will manage complex, ever-changing schedules, coordinate personal and business appointments, and oversee all communications, including calls, emails, and other correspondence. Responsibilities include preparing meeting materials, itineraries, and briefing documents while liaising seamlessly with family members, management teams, agents, and external stakeholders. The role also encompasses full lifestyle management, including personal administration, coordinating health and wellness appointments, arranging reservations and travel, sourcing luxury and bespoke items, organizing gifts, managing personal projects, and handling concierge-style requests with efficiency and discretion.
In addition, the assistant will oversee the smooth operation of multiple residences, supervising household staff and coordinating with housekeepers, security teams, contractors, and service providers to ensure efficient day-to-day operations. Duties include managing maintenance schedules, household projects, deliveries, and logistics, as well as organizing private events, family gatherings, and special occasions from concept through execution. The role also involves assisting with personal financial administration, including invoice management, expense tracking, bill payments, and liaising with accountants and financial advisers while maintaining accurate records. The ideal candidate will demonstrate the highest level of professionalism, discretion, and sound judgment, handling all confidential matters with absolute care. Please have experience working in a private household with children.
Job Synopsis: The duties for this role include overseeing lifestyle and household management, coordinating events, handling financial administration, and executing concierge-style requests. The ideal candidate will act as a trusted right-hand, demonstrating exceptional professionalism, discretion, and sound judgment at all times. The schedule for this position is Monday through Friday, 9 am – 6 pm. Flexibility to support this family is key! The family travels both domestically and internationally, including extended summer stays in the UK. Candidates should have prior travel experience and be comfortable being away from home for up to three months at a time. The salary is from $150k+ DOE, with paid vacation, sick time, and holidays. A safe and reliable vehicle is required for this role.
Vaccination Requirements: This family is open to vaccinated and unvaccinated candidates.
Roll Call: This amazing position starts ASAP!
Qualifications:
5+ years of experience supporting a high-profile celebrity family or HNW/UHNW family with children
Previous experience as a Private PA, Executive Assistant, Family Assistant, or Chief of Staff is preferred
Exceptional organizational and time-management skills
Ability to multitask and prioritize effectively
Strong written and verbal communication skills
High level of discretion and professionalism
Experience managing international travel and complex schedules
Ability to work independently and take initiative
Flexible, adaptable, and solutions-focused
Comfortable working in a dynamic, fast-paced environment
Valid passport and ability to travel internationally
Willingness to relocate to Los Angeles
Excellent references
TrustLine Registered
Clean reliable vehicle
Do not click “Apply Now”. Please email us your resume and letters of recommendation to info@educatednannies.com. We look forward to hearing from you.
